Privacy Policy

Effective date: January 11, 2026

Who We Are

Our website address is solarity.studio. This website is operated by Solarity Studio. We are responsible for the collection and processing of your personal data and are committed to protecting your privacy and handling your data lawfully, fairly, and transparently.

Scope of This Policy

This Privacy Policy applies to all visitors, users, and clients of our website and services, including users who create accounts, submit forms, subscribe to newsletters, or use our client portal.

What Data We Collect

We collect the following categories of personal data:

1. Data You Provide Directly

Name
Email address
Profile information
Account credentials (stored in encrypted or hashed form where applicable)
Message content and form submissions
Newsletter subscription details
Client portal data, including any files or information you upload

2. Account and Authentication Data

When you create an account or log in to our client portal, we store:

Your name and email address
Profile information you choose to provide
Authentication identifiers and session information

3. Automatically Collected Technical Data

When you visit our website, we automatically collect certain technical data through our hosting and analytics infrastructure, including:

IP address
Browser type and version
Device type and operating system
Pages visited and time spent on pages
Referring URLs
General geographic location (city/region level)

How We Use Your Data

We use your personal data for the following purposes:

To respond to inquiries and communicate with you
To operate and maintain user accounts and the client portal
To provide services you request
To send newsletters and updates (only if you explicitly opt in)
To manage subscriptions and unsubscriptions
To improve our website, services, and user experience
To monitor site performance and security
To comply with legal and regulatory obligations

Legal Basis for Processing

Depending on your jurisdiction, we rely on the following legal bases:

Consent: For newsletters, marketing emails, and optional communications
Contractual necessity: To provide account access and client portal functionality
Legitimate interests: To operate, secure, and improve our website and services
Legal obligation: To comply with applicable laws and regulations

Forms and Marketing Automation (Go High Level)

We use Go High Level (GHL) to process and store form submissions and newsletter sign-ups. When you submit a form:

Your data is stored within the Go High Level platform
Your data may be passed to our internal systems via secure webhooks
Your data is used solely for communication, service delivery, and newsletter management

Newsletter subscriptions are always opt-in. All newsletter emails contain a one-click unsubscribe link. You may unsubscribe at any time, and your subscription will be immediately disabled.

Client Portal and User Accounts

Our client portal is a custom system backed by our own database. We store account data securely and restrict access to authorized users only. Authentication information is protected using industry-standard security practices.

Cookies and Similar Technologies

We do not use cookies for advertising or behavioral tracking. However, our hosting provider and analytics tools may use cookies or similar technologies to ensure site functionality and measure performance.

Analytics & Tracking

We use built-in analytics provided by our hosting platform (Vercel Analytics) to understand how visitors interact with our website. These tools may collect:

IP address
Device and browser information
Pages visited
Performance metrics

This data is used strictly for performance monitoring, security, and improving the quality of our website. It is not used for advertising or profiling.

Embedded Content

Pages on this site may include embedded content (such as videos, images, or forms). Embedded content behaves as if you visited the originating website directly. Those third-party websites may collect data, use cookies, or apply additional tracking mechanisms.

Data Sharing and Service Providers

We do not sell or rent your personal data. We may share data with trusted service providers who help us operate our website and services, including:

Hosting and infrastructure providers (e.g., Vercel)
Form and CRM platforms (e.g., Go High Level)
Email and newsletter delivery services

These providers only process data on our behalf and under contractual confidentiality obligations.

International Data Transfers

Some of our service providers may store or process data outside your country of residence. Where applicable, we rely on appropriate safeguards such as standard contractual clauses or equivalent legal protections.

Data Retention

We retain personal data only as long as necessary. Usually:

Form inquiries: up to 24 months
Client records and portal accounts: for the duration of the relationship and up to 7 years afterward for legal and accounting purposes
Newsletter subscriptions: until you unsubscribe
Analytics data: according to hosting platform retention policies

Your Rights

You have the right to:

Access your personal data
Request correction of inaccurate data
Request deletion of your data
Restrict or object to processing
Withdraw consent at any time (for newsletters and marketing)
Request data portability where applicable

Requests can be made via our contact page.

Security

We implement appropriate technical and organizational measures to protect personal data. However, no method of transmission over the Internet is completely secure.

Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated effective date.

Contact

If you have questions about this Privacy Policy or how your data is handled, please contact us here.